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Collection management system for your team

Coeli is your all-in-one solution. Empower your institution with advanced features to catalog, publish and manage your collection comprehensively counting on the support of our dedicated team.

What does this solution include?

Discover the features included in this plan

  • Cloud-based
  • Unlimited users
  • Inventory base
  • Thesaurus
  • Documentation
  • Register (Spectrum Base)
  • Tasks (Spectrum +)
  • API Rest
  • Public widget
  • Online support

Which customers use Coeli Enterprise?

Boost your collection management system

We provide our collection management system to museums, art galleries, archives, universities, special libraries, foundations, heritage sites, corporations, public institutions and many others.

Collection management with Coeli Enterprise

Enhance your day-to-day with our collection management system


Access your collection via web-browser

Access your collections from any device with internet connectivity (mobile, tablet, laptop, computer). Enjoy the benefits of our cloud-based collection management system, experiencing real-time collaboration and updates as you catalog, manage and publish collections online.

Collection Management System in a Laptop, Tablet and Ipad as a Software for Museums Archives Libraries and Art Galleries


Manage your day-to-day procedures

Register your check-ins, check-outs, acquisitions, conservation status, insurance and indemnity, rights management, loans, restorations, valuation, damage and loss, reproduction, audit, appraisals, etc., adding all relevant details adhering to Spectrum’s collection management standards.


Organize team responsibilities easily

Assign permissions for access, reading, writing, and specific functions and schedule tasks with designated individuals responsible for their completion. You can also associate tasks with one or more heritage assets within your collection management system, attaching files and images as needed.

Spectrum Partner logo of the collection management system Coeli Plaform for museums with lots of heritage objects around it


Adopt international standards for your collection management's best practices

Follow Spectrum’s international standard with our collection management system Coeli Enterprise. Empower your data with conceptual models like CIDOC-CRM, CDWA, SKOS Concept, Dublin Core, etc. to ensure accurate cataloging, interoperability, and easy data sharing around the world.

Why choose Coeli for collection management

Elevate your management with our expert team by your side


Access your collections database through a web-browser from any device


Adhere to industry standards with Spectrum, CIDOC-CRM, SKOS, Dublin Core, etc.


Manage all your exhibitions and activities within a centralized space


Record different types of reports such as condition report, restoration report, etc.


Register your acquisitions, insurance, restorations, loans, valuation, etc.


Associate tasks to your colleagues linked to one or more heritage assets


Gain insights and track your progress through the statistical panel


Assign user roles for administration, editing, reading access and more


Create separate sections to organize various areas of your institution


Use our powerful advanced search engine based on Elasticsearch

Web publishing

Showcase your catalog online with our public widgets, plugins or API Rest


Upload all of your digital assets (images, videos, audio and documents)


Experience a multilingual environment and translate your data effortlessly


Export your customized reports in Word, Excel or CSV with your brand identity

API Rest

Use our interoperability to integrate your collection across multiple platforms

Support & Training

Our committed team is devoted to helping you


Wanna expand Coeli Enterprise? You've got the power to create your solution

Experience the flexibility and scalability of Coeli, a software for museums designed to evolve alongside your institution. Customize Coeli Starter with our six versatile add-ons to meet your current needs while future-proofing your institution’s ever-changing requirements.

WordPress Plugin



Exhibition +

Library +

Restoration +

Access our web-based solution from any device (mobile, tablet, laptop, computer) with internet connectivity, simply provide your email and password to get started.

If you’re curious to see how it works, book a demo today.

Coeli Enterprise serves a diverse array of cultural institutions, including museums, archives, universities, libraries, and artga lleries. Our comprehensive collection management system also caters to private and corporate collectors, as well as artist foundations, enabling efficient management and care of their collections

Coeli Enterprise includes ten unique modules: Heritage Object, Registration, Concepts, Tasks, Exhibitions & Activities, Digital Asset Management (DAM), People & Institutions, Conservation & Restoration, Periods, Locations.

To learn the roles that each module plays, book a demo.

Coeli provides software as a service (SaaS), eliminating the need for complex on-premise installations or managing infrastructure. With this model, you will receive maintenance and free updates, ensuring that your institution stays equipped with the latest features and enhancements with full scalability to grow alongside your needs.

Certainly. Our collection management system includes the possibility to publish your collection online with powerful dissemination tools like widgets, WordPress plugins and API Rest, allowing you to showcase your collections online to the public while aligning perfectly with your institution’s visual identity.

Get started on your journey today by contacting us.

Coeli is a fully standards-compliant collection management system, adhering to international standards in the cataloging, publishing and management processes.

Our supported data standards include Spectrum, CIDOC-CRM, CDWA, Skos Concept, Dublin Core, OAI-PMH etc. while promoting data linking with Linked Open Data (LOD) and reference vocabularies like Getty AAT, Geonames, VIAF, and more.

Do you have any questions? Ask them here.

We offer comprehensive data migration services to our clients, successfully completing hundreds of migrations from various collections management systems in the market.

Get in touch with us to learn more about our proven migration experience.

Absolutely. Coeli offers unlimited user access and allows you to determine permissions for access, reading, writing, and specific functionalities (exports, bulk changes, deleting records, etc.), offering default roles or user groups for administration, management, editing, and reading, which can be further customized to suit the user institution’s needs.

Let us understand your needs in a demo.

If you want to find out the cost of our collection management system, visit our pricing page to get in touch with one of our professionals who will assess your specific needs and customize a quote for your institution.

Our team is dedicated to helping you maximize the potential of your collection. We provide dedicated support, comprehensive training, and a resourceful website with videos and step-by-step manuals to assist you along the way.

Discover the possibilities for yourself in our demo.

“Coeli’s team has accompanied us throughout the entire process, from the initial database import to the final design of the online application. They have been a fundamental support, always ready to resolve any doubts in order to achieve the best result”

Isaura Solé · Archive.  Documentation & Collection Management

We're committed to your success.
Our team supports you at every step of the project.

Still seeking the best solution for you?

We've got you covered. Coeli is a modular software that adapts to the needs of your institution.


Collections Software_Collection Management System for Publishing Collections Online
Share your heritage with the world to engage with diverse audiences.


Icon for the collection Management System Software for Cataloging and Inventory Software
Publishing & Cataloging
Enhance your inventory assets with our documental platform.


Collection Management System icon for Coeli
Publishing, Cataloging & Management
Empower your institution with best practices in collections management

Let us show how these features will help your institution.

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